A program contains a group of courses taken by students gradually on a semesterly basis. This 'group of courses' is referred to as a study plan. Although study plans are defined by Qualification Agencies such as MQA, sometimes a campus is unable to offer the courses that should be offered due to shortage of lecturers. This is why a program can have multiple versions of study plan. Therefore, revision refers to the act of creating another version of a program's study plan.


During intake registration, the system generates courses from Primary study plans. By right, there can only be one primary study plan for each program at any given time. Study plan revisions are different according to intake.


Manage Intake Study Plan


Intake study plan refers to the study plan version that is tied to an intake. 


If intake 2017/01 students in semester 2 from Program A is tied to study plan version 1, and a semester 3 course called 'course X' can't be offered, user needs to tie the students to study plan version 2 (that does not have course X).


During semester 3 registration, system will copy the courses from study plan version 2 if it is Active. The study plan does not need to be Primary. As long as the intake is tied to study plan version 2, the system will copy courses from study plan version 2 for intake 2017/01 students from Program A.


Intake study plan version 2 will used by the system for upcoming semester registration unless user ties the students to another study plan. Existing courses in current and previous semesters will not change if user updates intake study plan.

  1. Find Settings on Navigation Bar located on the left side of the screen > Navigate to Academic
  2. Under Academic, click Study Plan
  3. Click Study Plan Revision
  4. Click Manage Intake Study Plan
  5. In Program field, choose program
  6. In Intake field, choose intake
  7. In Revision field, user can see the current intake study plan
  8. Tick Copy From or Tie To
  9. If Copy From is selected, user can create a new intake study plan based on existing revisions
  10. Select revision
  11. Update the required fields such as course type, course and semester
  12. Click Add to add more courses or Delete or remove courses
  13. Click Save
  14. If Tie To is selected, user can tie the intake to an existing intake study plan
  15. Select a revision
  16. Click Save


Add New Study Plan


  1. Find Settings on Navigation Bar located on the left side of the screen > Navigate to Academic
  2. Under Academic, click Study Plan > Study Plan Revision
  3. Set Status slider to Active, if any
  4. Set Primary slider to Yes if the study plan should be used for intake registration
  5. Update the required fields such as course type, course and semester
  6. Click Add to add more courses or Delete to remove courses
  7. Click Save