This article is the fourth part of our self-learn series. The initial setups in Finance should be performed after completing the initial setups in Admissions. Once the initial setups in Finance is completed, kindly read Self-Learn Academic.


Finance is a module available for Sqayy CMS users upon subscription. The finances module allows user to generate bills, record payments, send invoice reminders, record refunds, generate ageing reports, allow students to print receipt and more.


User would no longer have to keep student and applicant information in a spreadsheet. This demolishes the practice of having different list of students according to departments. All departments will have the same list of students and applicants. Finance staff will not have to worry about generating bills to students that are not Active as system will auto generate bills only to Active students.


As a part of the self-learn series, this article will explain how finance staff can perform their daily tasks by using Sqayy CMS. This article also provides readers with an initial setup checklist that must be performed before finance module can be utilised.


Daily Tasks


Daily tasks refers to processes that must be performed by finance staff on a daily basis. Take note that the tasks in this article do not necessarily match the SOP of a campus.


As a finance staff, they are responsible to manage bills, payments and invoice reminders. The list of tasks are like so:



Initial Setups Checklist


In Sqayy CMS, a single module such as Finance is dependent on how other modules were configured. This means that the settings in General, Academic, Admissions and etc are related to how well the finance module can function. As an integrated system, user needs to perform initial setups that are not in Settings > Finance before finance module can be rolled out. 


Refer to the table below for the initial setups that must be completed in the correct sequence before user can proceed with using finance module.


Directory
Feature
To Do
Checkbox
Settings > Academic
Faculty
  • Create faculties

Settings > General
System Preference
  • All fields are updated

Organization Information
  • All fields are updated

References
  • All items are updated

Phrase
  • All fields are updated

Access Level
  • Add new access level
  • Tick relevant features in the access level
  • Save access level

Staff
  • Add new staff
  • Note that password is IC No/Passport

Barring
  • Update all fields



Settings > Academic
Courses
  • Add courses

Programs
  • Add programs

Settings > Finance
General
  • Update all fields

Account Types
  • Add account types

Taxes
  • Add taxes

Course Price
  • Add course price

Notification
  • Add invoice notification

Payment Method
  • Add payment method

Bank
  • Add bank

Approver
  • Add transaction approver

Academic
  • Update all fields

Sponsor Status
  • Add sponsor status

Sponsor
  • Add sponsor

Online Payment
  • Update all fields

Adjustment Type
  • Add adjustment type

Academic Session Billing Date
  • Update all fields

Transaction Types
  • Update all fields

Penalties
  • Update all fields

Chart of Accounts
  • Add account codes

Fee Structure

Instalment
  • Create instalments

Fines
  • Add fines


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