This article is the third part of our self-learn series. The initial setups in Admissions should be performed after completing the initial setups in Marketing. Once the initial setups in Admissions is completed, kindly read Self-Learn Finance.

Admissions is a module available for Sqayy CMS users upon subscription. The admissions module allows user to keep track of applicant status, manage student and applicant's information, perform semester registration, manage intake, manage academic session, manage registration days and manage student status.

User would no longer have to keep student and applicant information in a spreadsheet. This demolishes the practice of having different list of students according to departments. All departments will have the same list of students and applicants. Staff can also change the student status of multiple students at once. This is particularly useful when staff wants to update the status of students to Graduated.

Daily Tasks

Daily tasks refers to processes that must be performed by marketing staff on a daily basis. Take note that the tasks in this article do not necessarily match the SOP of a campus.

As a marketing staff, they are responsible to manage prospect and perform marketing activities. The list of tasks are like so:

Initial Setups Checklist

In Sqayy CMS, a single module such as Admissions is dependent on how other modules were configured. This means that the settings in General, Academic, Finance and etc are related to how well the admissions module can function. As an integrated system, user needs to perform initial setups that are not in Settings > Admissions before admissions module can be rolled out. 

Refer to the table below for the initial setups that must be completed in the correct sequence before user can proceed with using admissions module.

To Do
Settings > Academic
  • Create faculties

Settings > General
System Preference
  • All fields are updated

Organization Information
  • All fields are updated

  • All items are updated

  • All fields are updated

Access Level
  • Add new access level
  • Tick relevant features in the access level
  • Save access level

  • Add new staff
  • Note that password is IC No/Passport

  • Update all fields

Settings > Admissions
Document Types
  • Add document types

Letter Templates
  • Add letter templates

Student ID
  • Set student id format

Application Form
  • Hide fields for application form in staff portal (Staff Application)
  • Mandatorize fields for application form in staff portal (Staff Application)
  • Hide fields for online application form (Online Application)
  • Mandatorize fields for online application form (Online Application)

Education Level
  • Add new education level if necessary
  • Update education level if necessary
  • Add subjects to the education level if necessary

Settings > Academic
Grading Scheme
  • Add grading scheme

  • Add courses

  • Add programs

Document Checklist Revision
  • Mandatorize document types
  • Hide document types

Study Plan

Settings > Finance
  • Update all fields

Account Types
  • Add account types

  • Add taxes

Course Price
  • Add course price

  • Add invoice notification

Payment Method
  • Add payment method

  • Add bank

  • Add transaction approver

  • Update all fields

Sponsor Status
  • Add sponsor status

  • Add sponsor

Online Payment
  • Update all fields

Adjustment Type
  • Add adjustment type

Academic Session Billing Date
  • Update all fields

Transaction Types
  • Update all fields

  • Update all fields

Chart of Accounts
  • Add account codes

Fee Structure

  • Create instalments

  • Add fines


Academic Sessions
  • Add academic session

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